HP-PPM Time Entry Guide

HP-PPM v7.0 - Time Entry Guide

Hours are reported on a weekly basis, starting on Saturday morning through Friday night.

Please enter your time sheets prior to close of business on Friday.

You must have a Time Management License in order to create a Time Sheet.

Application errors occur when using Firefox in this application. Please switch to IE before entering problem tickets..

You do not have to be assigned to a task in order to enter time against it..

You can correct a Submitted\Approved time sheets by opening the time sheet, selecting a line item [check the box in front of the task line], and then selecting the Rework button. Update or add tasks as neccessry.

The task name (Work Item in HP-PPM) against which your time is logged in the HP-PPM Control System may be different than the detail task name of the Project Schedule. Check with your Project Manager.

If you are unable to find the task to add to your time sheet, contact the Project Manager.

If you spend time working in a project to which you are not assigned, make sure you know the HP-PPM Project name and Task Name against which you should record your hours worked.

        Having problems? Please see FAQs below

      Time Entry Process Steps

Step Objective Tips & Troubleshooting

      Log-in to HP-PPM
1. Enter HPPPM in browser URL address
2. Enter Network Username & Password Access the Time Sheet Entry Application If log-in fails to resolve try http:/hppm.int/
If unable to log-in send request for Time Sheet Entry access to HP-PPM Support

      Establish your Dashboard (Not necessary to enter a time sheet)
1. If you don't have a Dashoard titled Project Team Member click the
    Personalize button in the upper right corner.
2. Click the Add Preconfigured Page button
3. Select "Project Team Member
4. Select the pencil icon on each of the three portlets and set desired
     filters, sorts and configuration.
5. Select Done when complete Portlets provide quick access to your information. 1. All Project Task entry must be done through time sheets vs portlets
2. The Maximize link on the botttom right corner of the portlet may provide
    addiitonal information and will contain an export to excel button

      Create a Time Sheet
1. Click the Create New Time Sheet button on the TMG - My Time Sheets portlet
    or Create a Time Sheet in the Time Management, Time Sheets section of the
    left NavBar.
2. Select the weekly period
3. Click Create button Create the Weekly Time Sheet 1. You can only enter one time sheet per week
2. The work week starts on Saturday and ends on Friday
3. All tasks from all projects worked will be added to the same time sheet.
4. If you already have a time sheet for the period, a warning will be displayed
    with a link to the existing time sheet
5. You can copy a time sheet to a new period from within the time sheet
    (the hours are dropped)

      Add Tasks to Time Sheet
1. Click Add Items button (bottom left corner).
2. Suggested Items tab should list all tasks scheduled or late and open which
    are assigned to you.
3. Check the tasks to add, click Add
4. Find Tasks - Select Add Task under Add Items button
5. Select Tasks under Task Type
6. Select Project Name and \ or your name in Project Assigned Resource
7. Select the Menu to apply the filter (s) and list the tasks
8. Select Add Finding tasks on which you are working. The Suggested Items tab will offer all tasks which are assigned to you and are scheduled for the week being entered. . 1. You can only add tasks that already exist in the project work plan.
    You cannot create a new task.
2. You can select tasks from any projects that are open, or closed
    no earlier than the last week.
3. You do not have to be assigned to a task, or even the project, to log time
    against the task.

      Post Hours worked on tasks
1. Enter time in no less than .25 hour increments, by task, on the day the hours
    are worked
2. Enter hours daily to insure accurate representation 3. SAVE your time sheet. Enter time actaully spent on project work. the goal is to accurately evaluate the time and cost involved in development efforts. 1. Actual hours are reflected on the work plan and in the resource pool when
    the time sheet is saved.
2. If you enter more hours than are scheduled, your assignment will be set to
    100% Complete for the task. If you have not finished your work, be sure to
    update the Estimated Remaining Effort beforer saving (see last step)

      Adjust Remaining Effort & Submit Time Sheet
1. After entering your hours for Friday, select the Project Fields tab
2. If the Estimated Remaining Effort is significantly wrong, adjust either the
    % Complete or the Estimated Remaining Effort value based on your best
    guess. (See Add Task Notes below)
3. Select Submit and your time sheet will be automatically approved Weekly Time Sheet submittal is due at close of business on Fridays for Project Status Reporting. 1. You will receive a warning on Saving your time sheet if any task which you
    entered time against has 0.0 Remaining Effort. The Warning will indicate the
    task will be automatically closed. If you’re not really finished, please go the
    Project Fields tab and adjust the Estimated Remaining Effort to your best
    guess.

      Add Task or Time Sheet Notes
1. To add a note to the time sheet select the Add Notes button on the bottom
    left corner.
2. To add a note to a specific task entry check the task box and then select the
    Line Details button and select the Notes tab. To communicate changes in tasks or information about the time sheet to the Project and Resource Managers 1. You must always set the Estimated Remaining Effort to 0.0 and % Complete
    to 100 when you have completed your part of the task assignment.
2. If you change the Estimated Remaining Effort because you are not yet finished
    but the value is 0.0, or you are finished with your part of the task and the value
    is still significant (greater than 10 hours), you should always add a task note
    and advise your project manager.

Job Aids and Training Material

HP-PPM Time Sheets 30 minutes

FAQs

I am unable to log in to the HP-PPM Control System

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Questions, Updates or Corrections, please contact Dan Gallagher at dan.gallagher@cimplebs.com or call 678-848-1830

Step	Objective	Tips & Troubleshooting
Log-in to HP-PPM 1. Enter HPPPM in browser URL address 2. Enter Network Username & Password	Access the Time Sheet Entry Application	If log-in fails to resolve try http:/hppm.int/ If unable to log-in send request for Time Sheet Entry access to HP-PPM Support
Establish your Dashboard (Not necessary to enter a time sheet) 1. If you don't have a Dashoard titled Project Team Member click the Personalize button in the upper right corner. 2. Click the Add Preconfigured Page button 3. Select "Project Team Member 4. Select the pencil icon on each of the three portlets and set desired filters, sorts and configuration. 5. Select Done when complete	Portlets provide quick access to your information.	1. All Project Task entry must be done through time sheets vs portlets 2. The Maximize link on the botttom right corner of the portlet may provide addiitonal information and will contain an export to excel button
Create a Time Sheet 1. Click the Create New Time Sheet button on the TMG - My Time Sheets portlet or Create a Time Sheet in the Time Management, Time Sheets section of the left NavBar. 2. Select the weekly period 3. Click Create button	Create the Weekly Time Sheet	1. You can only enter one time sheet per week 2. The work week starts on Saturday and ends on Friday 3. All tasks from all projects worked will be added to the same time sheet. 4. If you already have a time sheet for the period, a warning will be displayed with a link to the existing time sheet 5. You can copy a time sheet to a new period from within the time sheet (the hours are dropped)
Add Tasks to Time Sheet 1. Click Add Items button (bottom left corner). 2. Suggested Items tab should list all tasks scheduled or late and open which are assigned to you. 3. Check the tasks to add, click Add 4. Find Tasks - Select Add Task under Add Items button 5. Select Tasks under Task Type 6. Select Project Name and \ or your name in Project Assigned Resource 7. Select the Menu to apply the filter (s) and list the tasks 8. Select Add	Finding tasks on which you are working. The Suggested Items tab will offer all tasks which are assigned to you and are scheduled for the week being entered. .	1. You can only add tasks that already exist in the project work plan. You cannot create a new task. 2. You can select tasks from any projects that are open, or closed no earlier than the last week. 3. You do not have to be assigned to a task, or even the project, to log time against the task.
Post Hours worked on tasks 1. Enter time in no less than .25 hour increments, by task, on the day the hours are worked 2. Enter hours daily to insure accurate representation 3. SAVE your time sheet.	Enter time actaully spent on project work. the goal is to accurately evaluate the time and cost involved in development efforts.	1. Actual hours are reflected on the work plan and in the resource pool when the time sheet is saved. 2. If you enter more hours than are scheduled, your assignment will be set to 100% Complete for the task. If you have not finished your work, be sure to update the Estimated Remaining Effort beforer saving (see last step)
Adjust Remaining Effort & Submit Time Sheet 1. After entering your hours for Friday, select the Project Fields tab 2. If the Estimated Remaining Effort is significantly wrong, adjust either the % Complete or the Estimated Remaining Effort value based on your best guess. (See Add Task Notes below) 3. Select Submit and your time sheet will be automatically approved	Weekly Time Sheet submittal is due at close of business on Fridays for Project Status Reporting.	1. You will receive a warning on Saving your time sheet if any task which you entered time against has 0.0 Remaining Effort. The Warning will indicate the task will be automatically closed. If you’re not really finished, please go the Project Fields tab and adjust the Estimated Remaining Effort to your best guess.
Add Task or Time Sheet Notes 1. To add a note to the time sheet select the Add Notes button on the bottom left corner. 2. To add a note to a specific task entry check the task box and then select the Line Details button and select the Notes tab.	To communicate changes in tasks or information about the time sheet to the Project and Resource Managers	1. You must always set the Estimated Remaining Effort to 0.0 and % Complete to 100 when you have completed your part of the task assignment. 2. If you change the Estimated Remaining Effort because you are not yet finished but the value is 0.0, or you are finished with your part of the task and the value is still significant (greater than 10 hours), you should always add a task note and advise your project manager.